Privacy Policy

polarsyn ("polarsyn", "Company", "we", "our", or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your information when you visit our website at www.polarsyn.com (the "Site") or otherwise interact with us in connection with our management and strategy consulting services.

By using our Site or our services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

• Contact and Business Information, such as your name, email address, phone number, company name, role, and region when you contact us, subscribe to updates, or participate in events.
• Engagement and Proposal Information, such as information about your organization, industry, strategic priorities, and project requirements that you choose to share with us when exploring or entering into consulting engagements.
• Client Stakeholder Information, such as basic details about executives, managers, and project stakeholders necessary to plan and deliver our services.
• Research and Survey Data, such as responses to surveys, interviews, or workshops that we conduct as part of our consulting work.
• Usage Data, such as IP address, device and browser information, pages viewed, access times, and referring URLs collected through cookies and similar technologies.
• Communications Data, including emails, meeting notes, and other communications when you interact with us.

2. How We Use Your Information

We may use your information to:

• Provide, plan, and deliver management and strategy consulting services;
• Understand your business context, objectives, and constraints to tailor our advice and recommendations;
• Prepare proposals, statements of work, and engagement documentation;
• Conduct analysis, research, and benchmarking in connection with specific projects;
• Communicate with you about engagements, findings, recommendations, and follow‑up actions;
• Develop thought leadership, reports, and knowledge assets using aggregated or anonymized data;
• Improve our services, methodologies, and internal processes;
• Comply with legal, regulatory, and professional obligations.

3. Confidentiality and Client Materials

We treat information you share with us in the course of potential or actual engagements as confidential and:

• Use it only for the purposes agreed with you or as required by law;
• Limit access to team members and partners who need the information to perform their work;
• Protect it using appropriate contractual, organizational, and technical safeguards.

4. Cookies and Tracking Technologies

We use cookies and similar technologies on our Site to:

• Enable core Site functionality;
• Remember your preferences;
• Understand how visitors use our Site and content;
• Improve our Site and marketing communications.

5. Information Sharing

We do not sell or rent your personal information. We may share information as follows:

• Affiliates and Group Entities that help provide or support our consulting services;
• Service Providers, such as IT and hosting providers, analytics vendors, and professional advisers;
• Engagement Partners, where necessary to deliver a project;
• Legal and Regulatory Authorities, if required to comply with applicable law;
• Business Transfers, in connection with a merger, acquisition, or sale of our business.

6. Data Security

We implement administrative, technical, and physical measures designed to protect your information against unauthorized access, loss, misuse, or alteration. Despite our efforts, no system can be guaranteed to be completely secure.

7. Your Rights

Depending on your location and applicable law, you may have rights with respect to your personal information, such as to:

• Request access to and a copy of the personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Request deletion or restriction of processing in certain circumstances;
• Object to certain processing, including direct marketing;
• Receive your personal information in a portable format.

8. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: